The Ultimate Guide to How to Choose a Computer for Your Business

Knowing how to choose a computer does not have to be a chore. However, it’s not the most straightforward task to handle when you need a computer for your business.

To keep your business operations running smoothly, you need a reliable computer. But why is the choice of a laptop such an important issue?

A computer is probably the most vital productivity in any business today. Applications of computers are in every department in a company— from production, accounting to administration.

For such a critical tool to your business’ success, choosing the most suitable to solve your needs is the least you can do. Unfortunately, for a field that is witnessing new developments every day, selecting the best technology can be daunting.

To offer you a helping hand on this matter, this guide will provide information you need to know when choosing the best computer for business.

How to Choose a Computer: Top Factors to Consider

When looking for a business computer, you must first understand there’s no one-size-fits-all solution. Your particular needs matter the most.

It could be that you need a powerful desktop to carry out heavy accounting tasks, or you need a portable 2-in-1 business laptop for presentation purposes.

When choosing your device, here are some factors that will determine what you settle for in the end.

  1. Budget

Business computers prices range from a few hundreds of dollars to a few thousands of dollars. And while you’d want the best computers in the market, they might be too expensive to afford.

The best decision you can make is to come up with a budget. This way, you won’t be tempted to go for high-end computers that will cost a lot more, and you won’t go for low-priced devices that won’t serve the purpose.

To identify the best choice of business computer, you need to work closely with your employees. The amount of work they handle will help you go for a computer with just the right capabilities.

Keep in mind that the most cost-effective decision is to buy a device that leaves room for future upgrades.

Still, the number of pieces you intend to buy can also influence the choice of your business computer. If you’re buying tens or hundreds of computers, you can take advantage of discounts offered to get more powerful devices.

And we can’t forget that your budget can also determine whether you go for laptops, desktops, or tablets. In most cases, a laptop with similar specs as a desktop will be more expensive.

So, if a desktop has a lower selling point and serves the same purpose as a laptop, you pick it.

  1. Desktop or Laptop

When deciding on a business computer, the choice of a laptop vs desktop is critical.

While laptops offer more flexibility than desktops, many businesses today still pick the latter. Desktops have a longer lifespan, and you might not need to buy another computer in years. Unfortunately, since it’s a stationary device, you should forget about using it from anywhere else outside your office.

If you’re running all your business operations from an office, you need the best desktop for business. A desktop with similar parts as a laptop will be faster and smoother. And remember, they come at a lower price point than equivalent laptops.

Another reason to choose a desktop is the ease of upgrade.

There’s no denying that you can upgrade the parts of a desktop easily than a laptop. In most cases, you only upgrade a laptop by buying a new one. However, you can easily upgrade RAM, graphics card, external HDD, and SSDs on a desktop.

In this aspect, a business desktop is a clear winner.

However, if your work involves a lot of traveling, you need the best laptop for business. You need to buy a light-weight and powerful device that you can carry in your backpack.

If you consider the nature of your business work, you’ll be able to choose between a laptop and a desktop for your business.

  1. Mac or PC?

For anyone looking to purchase a business computer, the choice of Mac or Windows is one of the hardest. Whether you’re upgrading your equipment or buying new ones, it’s essential to make the right choice.

While both have numerous benefits, they handle tasks differently. You’ll find Macs outperforming PCs in some functions and vice versa. Let’s compare the two.

Connectivity

If you need a business computer system that will connect different devices and applications, then choose Mac.

But isn’t this meant to help personal users, you may ask? Apple has the Business Manager to help businesses to control all operations from a central point.

Windows has also introduced capabilities to share links and texts across various devices running on Windows 10.

Security

We can’t overemphasize the importance of business security. Your choice of business computer should guarantee you the best protection for your business information.

While no device is 100% safe from cyber threats, Macs have a history of being less vulnerable to attacks compared to Windows.

However, no matter the choice here, protecting your devices is crucial. Here are measures you can take to protect your business data:

  • Password-protect computer hardware
  • Encrypt and back up data
  • Install antivirus software
  • Work with cybersecurity experts

Keep in mind that even though Macs are considered more secure, it could be argued that they are less of a target for hackers because they’re less popular compared to PCs. As the numbers increase, the number of Mac-targeted hacks is also on the rise.

Cost

Cost is probably the most apparent difference between Macs and PCs.

PC products are so many compared to Macs. As a result, it’s easier to find low-priced PCs in the market, something that rarely happens with Macs.

If you’re on a budget and still need business computers with sufficient power, then you can choose from one of the popular Windows brands. You can get good PCs from as low as $250.

On the other hand, price is probably the most significant concern if you’re considering buying Macs. Apple’s products have never been cheap, and the lowest-priced MacBook Pro will cost you about $1,300.

For business purposes, you’ll need to weigh the cost against the other factors to make the most prudent decision.

  1. Storage

Whether you like it or not, your business will need ample space for data storage. You’ll need to store business data in the form of applications, documents, audio/video files, databases, presentations, among others.

But why is physical storage important for a business when we have cloud storage solutions?

While cloud storage is still a superior storage solution, we can’t assume that physical storage is now obsolete. You need to have backup storage for your business data.

When determining the right amount of space, consider that file sizes are getting larger by the day. For instance, high-quality videos and audio files will demand more space.

The same case applies to applications. With every new update release, you can bet the file will be larger than the earlier version.

So, when buying a business computer, the size of the storage space is not an issue to assume. A computer with a 1TB storage space is way better than 320GB. After all, even if you go for the smaller size, you’ll have to upgrade sooner or later.

Still on storage, you’ve to choose between HDD and SSD. When looking for a business laptop, you want the best performance, which can only come from SSD storage. For instance, SSDs have faster booting speeds.

However, SSDs come at a higher price than HDDs. Exploring a hybrid system made up of both HDDs and SSDs could be the best business decision.

  1. Peripheral Components

When most people think about computers, they only think about CPUs and monitors.

Have you considered other components you need to use together with your computer? There’s a keyboard, headphone, UPS, webcam, image scanners, headphones, among others.

If you’ll be conducting zoom meetings, it would be a huge mistake to buy a computer without a webcam. In this case, the best decision might be to buy a laptop that comes with an inbuilt camera.

What Business Computer Are You Ready to Purchase?

If you’re looking for a business computer, you must be ready to weigh multiple factors to arrive at the best choice. While budget is what seems to carry the day most of the time, you need to see the merits of the other factors. You don’t need to buy a budget computer that doesn’t meet your business needs.

Now that you know how to choose a computer, go ahead and make the best decision for your business. At the same time, don’t forget to go through our other posts on the site for more valuable information.