Have you ever thought and wondered about why a clean office and workspace matters? A clean office makes employees (and the employer) feel decluttered, free, clean, and motivated to get more done. When it comes to the benefits of being organized and having a clean workspace, it plays a crucial role in getting more things done and essentially being productive.
Scientifically, physical clutter in our physical space indicates mental and cognitive clutter. In other words, the more the clutter around us, the more cluttered we feel in our minds. Our immediate environment has an immediate impact on how we see and analyze things. A cluttered workspace can make it difficult for employees to access information, learn new things, collaborate effectively, process information, and make decisions.
A clean workspace aids the brain to work better at work, which is why offices can immensely benefit from the potential best cleaning service providers, such as JAN-PRO. However, there are also a few things that employers and employees can do themselves to make their workspace more productive.
Assess Your Office as an Outsider
To make your workspace better, more organized, and decluttered, you might want to assess your office space from the perspective of an outsider. Detach yourself and, for a moment, forget that you work there. Now, look at the workspace as if someone else works there and not you.
Once you get into this agnostic mindset, ask yourself what you could potentially get rid of and throw it away. There will be hoarded things that no one uses and other things that are broken and not useful anymore. While putting those things aside that are no longer needed or serve no purpose, you can categorize them into things that can be thrown away immediately and the things that can be donated.
Assess Things that Can be Digitized
This aspect is particularly important today, where the world has changed so much in response to the pandemic. Businesses are becoming digitalized, which means less paperwork is required. However, digitalization isn’t delimited to paperwork alone, and it also includes old CDs and DVDs. The bottom line is that you can save space and money by digitizing things, storing the data on computers, and essentially decluttering and organizing your office space.
While decluttering your office or workspace, the focus should be on decluttering and getting rid of physical items as much as possible. It is important to mention that you will do yourself a great favor by decluttering as it will positively impact your mental and emotional health. Plus, you won’t bump into things and get accidental injuries.
Pack Things in Boxes
A very useful tip that is usually used by professional cleaners and organizers is to take the remaining things that are leftovers from the things that were either thrown away or donated and pack them into boxes as if you were moving.
Store the boxes in an easily-accessible area and if you need something from the boxes, take those things out and use them. As a rule of the thumb, check those boxes after six months and donate everything that is still in the boxes: those are things you never needed within the last six months, which is why these were merely contributing to the office clutter.
Understanding The Importance of Organizing Things Properly
Once you have determined which things you need, you must organize and place them properly. We recommend putting everything away in categories and incorporating a clean-desk policy in the office. The essential benefit of incorporating this policy is that everything is placed in its proper place at the end of the workday without causing clutter. A clean office makes a good impression on your clients while allowing employees to work without distractions and boost their productivity.
