Data collection is an integral component of a considerable number of technology-enabled development programs. It’s especially useful for teams that work on the field and want to bring efficiency to their operations.
At present, a lot of organizations have built mobile applications that aid in collecting and analyzing data. So, choosing a suitable tool is imperative for setting yourself up for success.
It’s best to look for a data collection app that combines mobile data collection, automates work processes, and enables reporting to streamline field operations.
Such an app is also GIS-enabled and provides real-time business insights. Here are some vital tips for selecting the right mobile data collection platform.
Assess Your Data Requirements
The first step in choosing a platform for data collection is to determine the type of data that are required to assist program implementation, tracking, and assessment. You also need to find the kind of data that’s not required.
By identifying the data that’s not required, you can exclude unnecessary processes during the selection process.
For instance, some data collection tools are developed for data visualizations, like a non-governmental educational institution that is aiding the government to make a comprehensive map of informal and formal learning institutes.
The data requirements of this NGO will cause it to search for a data collection platform that facilitates the easy collection of GPS coordinates.
Another factor to consider is if you require to collect confidential data. Your platform, in such a case, should have relevant security and data privacy functionalities.
Consider the Ecosystem Factors
You should focus on your ecosystem factors like security, infrastructure, and technology before you select a mobile data collection platform. For instance, you will need an app that can efficiently function offline if you work in a field where a stable internet connection isn’t available. If there are cases of crime being prevalent, then consider which mobile devices will be safe to be carried by a data collector.
On the other hand, if your plan for collecting data involves having people submit data with their own devices, then your platform should be fully compatible with their devices. These critical ecosystem factors should guide your selection decision.
Advanced Analytics
A combination of data analytics and data collection gives you the advantage of obtaining data-driven insights. The data fuelled advantages can get hampered if you don’t have the tools you require to comprehend and take action on its information.
Choosing a data collection platform with internal analytics capability will allow you to transform your data into actionable and meaningful insights. You’ll be thus better positioned to pinpoint trends in the business, make alerts for negative outliers, and operate on data-driven insights.
Security and Compliance
Think about the data security standards that your organization follows. It might be that your country of operation has specific data protection regulations that you need to be compliant with.
A good data collection app enables the users to customize the forms extensively to comply with all the current and upcoming regulations. Features like internal and third-party audits reduce all risks of compliance.
Integration with Other Platforms
While choosing a data collection software, you also need to find whether you are already utilizing any data analysis, mapping, or reporting platforms.
Maybe your enterprise employs a company-wide platform for reporting on specific indicators. You need to find if the data collection platform can seamlessly operate with the reporting and analysis platform you desire or if many processes would be needed to transfer data.
No matter the type of data collection software you choose, it should be easy to use. Ensure that it has the robust functionalities as described above. It will help in saving both your resources and time.
