Firms leverage company travel as a tried-and-trusted strategy to acquire customers and increase revenue. They make employees engage in business travel regularly by increasing business travel spending. But employees engage in business travel in a volatile environment after the COVID-19 pandemic.
They have to stay safe and stress-free to accomplish business travel goals. At the same time, they have to comply with destination-specific travel regulations. The laws, rules, and business travel requirements vary across travel destinations.
Also, governments enhance the safety and security of travelers by updating travel regulations regularly. Hence, companies and startups these days implement company travel software that helps work travelers comply with travel regulations.
Your employees can use the software to know the latest travel regulations instantly and seamlessly. At the same time, the software helps them comply with the rules and laws by providing features and tools. Here are several ways your company or startup helps employees comply with travel regulations using travel management software.
7 Ways You Can Enhance Travel Regulation Compliance Using Company Travel Software
1. Keeping Travel Policies Accessible
Employees these days travel to various destinations for business purposes. Hence, they must comply with travel regulations specific to business destinations. But your company travel policy must help employees comply with travel regulations by sharing actionable tips and best practices.
Your employees can access organizational travel policies on the go using the company travel software. The seamless access will make it easier for them to understand and follow essential travel guidelines like travel advisories and customs and immigration procedures
2. Recommending Safer Business Travel Products
The company management software helps you to support self-travel booking. Your employees can use the software to access an extensive travel inventory according to the business travel destination. Also, they can book their preferred travel management products using the same software.
The new-age company travel solutions recommend the best travel products for a work traveler using artificial intelligence. While choosing and shortlisting travel products, they consider the employee’s travel preferences and booking history.
At the same time, they prioritize accommodations and car rentals that minimize potential travel risks and hazards. Hence, it becomes easier for your employees to comply with the most recent travel regulations by booking the appropriate travel products.
3. Delivering Real-Time Information
Company travel systems deliver various real-time information to work travelers as mobile alerts. For instance, they keep employees stress-free by conveying information like flight cancellations and delays. Also, they keep employees safe by delivering the latest travel restrictions and travel advisories.
The real-time information informs employees of business travel risks like political protests, security threats, public health emergencies, and other unpredictable travel challenges. Also, they can manage travel risks efficiently using the information and tips shared by the company travel software.
4. Providing Travel Supports
Leading travel management software providers offer 24/7 support to customers. Most travel management companies allow work travelers to interact with customer support executives using common communication channels like phone, email, text message, and instant message.
Also, they boost customer experience by minimizing the customer service response time. The 24/7 support helps work travelers get the required information and assistance regardless of location. Also, the news and assistance make it easier for employees to manage travel risks and comply with travel regulations.
5. Tracking Traveler Location
Company travel software tracks the location of employees traveling for work in real time. You can use the software to know the current location of an employee regardless of the business travel destination. Also, you can communicate with the employee instantly using the features provided by the software.
Real-time location tracking helps you communicate with employees and share relevant information with them. Hence, you can help them comply with travel regulations by sharing the correct information and instructions at the right time.
6. Meeting Duty-of-Care Obligations
While engaging in international business travel, employees comply with international travel regulations by customizing business travel arrangements. But international business travelers need help to comply with new travel restrictions and limitations. They need emergency assistance to stay safe and comply with the latest travel guidelines.
Many company travel solutions feature comprehensive duty-of-care solutions. Providers ensure emergency assistance to work travelers across destinations by partnering with global health and security risk management firms. Your employees can leverage the feature to get the support required to comply with travel guidelines during international business trips.
7. Supporting Pre-Trip Research
International business travelers must comply with specific travel regulations while planning business trips. They must comply with requirements like passport validity and visa needs. They need up-to-date information to comply with the latest travel regulations.
Travel management companies help employees plan business trips by deploying corporate travel consultants. The consultant helps employees understand and meet destination-specific travel regulations before business trips. Your employees can comply with essential travel regulations using software provided by a travel management company.
Conclusion
The laws and rules governing business travel differ across countries. But work travelers can only accomplish business travel goals if they comply with the latest travel regulations. You can implement the right company travel software to ensure employees comply with updated travel regulations.
Your company or startup needs travel management software that delivers real-time information and provides the required travel assistance to each employee. Also, you should prioritize software that enhances the safety and security of your employees traveling for work by featuring robust duty-of-care solutions.
